Staff Management System

Manage Staff Salary Efficiently

Automated Salary Calculation

SchoolZap simplifies the salary process by automating calculations based on predefined parameters. The system accounts for allowances, deductions, taxes, and overtime seamlessly, reducing the likelihood of human error.

Customizable Salary Components

Whether you need to adjust bonuses, withhold specific deductions, or accommodate unique salary structures, SchoolZap provides full flexibility. Each component is editable, allowing schools to adapt to individual staff agreements.

Streamline Staff Loan Management

Loan Approval and Tracking

With SchoolZap, schools can easily approve and track staff loans. The system ensures all loan requests are logged systematically, providing a clear record for administrative and audit purposes.

Integrated Repayment Schedules

SchoolZap integrates loan repayments into salary processing, making it easier to manage repayment timelines. Notifications help administrators stay on top of due amounts and payment progress.

Link Teachers with Periods and Timetables

Creating Dynamic Timetables

Assigning teachers to periods becomes effortless with SchoolZap’s intuitive interface. Administrators can drag and drop assignments, ensuring a balanced workload.

Real-Time Updates for Period Allocation

The system provides real-time updates, notifying teachers about changes in their timetable instantly. This ensures better communication and eliminates confusion.

Define and Assign Staff Roles

Role-Based Access and Permissions

SchoolZap empowers schools to assign specific roles and define permissions for staff. This ensures that sensitive data and functions are only accessible to authorized personnel.

Flexible Role Customization

Every school operates differently. With SchoolZap, roles can be tailored to match the institution’s structure, from administrative heads to part-time teachers.

Staff Capability Management

Skill Tracking and Development

The platform allows administrators to track staff capabilities and qualifications, making it easier to assign tasks or identify training opportunities.

Assigning Tasks Based on Capabilities

With SchoolZap, staff can be allocated tasks that align with their skill set, ensuring better results and professional satisfaction.

Comprehensive Staff Attendance Tracking

Biometric Integration for Accuracy

SchoolZap supports biometric attendance systems, such as fingerprint and facial recognition technology. This integration ensures that attendance records are precise, eliminating buddy punching or attendance fraud.

Attendance Analytics and Reports

With built-in analytics, SchoolZap provides detailed attendance reports that help administrators identify trends, such as frequent absenteeism or late arrivals. These insights can inform decisions on workload adjustments or staff performance evaluations.

The Card System: An Innovative Approach

Staff Attendance Cards

One of the standout features of SchoolZap is its card system, which simplifies staff attendance tracking with barcode. Each staff member is assigned a unique card that they can use to clock in and out. This method not only enhances accuracy but also minimizes the chances of manual errors in attendance logging.

Role-Specific Cards for Efficiency

Beyond attendance, SchoolZap offers role-specific cards that act as an identifier for staff responsibilities. For instance, a teacher’s card may provide quick access to their timetable, while an administrative staff card could link to financial or inventory management tools.